Built for Regulated Industries
SAR Portal helps compliance teams manage DSARs with confidence, from intake to regulator-ready evidence packs.
Every GDPR data access request must be fulfilled within one month. SAR Portal provides the workflow, AI tools, and audit trail to respond correctly — including identity verification, redacting third-party personal data, and evidence for regulators.
How It Works
From intake to audit trail — SAR Portal manages the complete DSAR lifecycle.
Intake Request
Receive DSARs via public portal or create manually
Verify Identity
OTP email verification for data subjects
Collect & Upload
Gather documents from your systems
AI Redact & Review
AI suggests redactions; you review them before release
Deliver & Audit
Close the case with your response documents; the full audit trail is saved
file types supported, including PDF, Word, Excel, PowerPoint, email and images. WebP images must be redacted by hand.
free trial with Pro features. No credit card required.
audit trail for regulator evidence packs
Email Chaos vs Organised System
See the difference a proper DSAR system makes
- ❌ Requests lost in inbox
- ❌ Manual deadline tracking in spreadsheets
- ❌ No handover when staff leave
- ❌ Hours spent manually redacting documents
- ❌ No audit trail for the regulator
- ✔ All cases in one dashboard
- ✔ Upcoming deadlines shown on your dashboard
- ✔ Full history for anyone to continue
- ✔ AI suggests redactions for you to review
- ✔ Export the audit log for the regulator
AI Automation
GDPR-Ready
Team Collaboration
Meet Deadlines
Why Choose SAR Portal?
AI finds personal data and suggests redactions for you to review
In the upload flow you review the suggestions and choose what to redact before anything is applied. AI can miss personal data or redact too much, so always check the result before you release it.
Avoid compliance mistakes and legal risk
Every DSAR gets a tracked one-month deadline and a full audit trail.
Reduce operational overhead
AI scans your documents and finds personal data for you to review, so less of the redaction work is manual.
Professional response for data subjects
Your public request portal shows your company name and gives requesters a secure, audit-ready process. Your logo and colours on Pro and Enterprise.
Scales from sole practitioners to enterprise teams
Add users and give each one a role: Admin, Case Manager, Reviewer or Read-only.
Feature Highlights
AI-Powered DSAR Automation
- ✓ Automatic PII detection
- ✓ AI-suggested redactions you review
- ✓ AI risk scoring
- ✓ Intelligent case analysis
Complete DSAR Workflow
- ✓ Public request portal
- ✓ OTP identity verification
- ✓ Case timelines
- ✓ Pre-written emails to requesters
- ✓ Attach your response documents when you close the case
- ✓ Evidence logs
Collaboration & Control
- ✓ Multi-user access
- ✓ Role-based permissions
- ✓ Team notifications
- ✓ Activity tracking
Security & Compliance
- ✓ Hosted on Microsoft Azure
- ✓ Case data and AI processing in the EU, on every plan
- ✓ Encryption at rest & in transit
- ✓ GDPR principles by design
Enterprise-Ready by Design
Built with the controls and governance that compliance teams require.
Role-Based Access Control
Four permission levels — Admin, Case Manager, Reviewer, Read Only. Enforce least-privilege access across your team.
Audit Log of Every Action
Every action is recorded in an audit log. No user can edit or delete entries. You can export the log for regulators.
99.5% Uptime Commitment (Enterprise)
Enterprise contracts include a 99.5% monthly uptime commitment. On other plans 99.5% is our target, not a guarantee.
Azure EU Hosting
Case data and documents are stored in Microsoft Azure West Europe (Netherlands), with a second copy of documents in North Europe (Ireland). AI processing runs in Azure Sweden Central. AES-256 encryption at rest; TLS 1.2 or higher in transit.
Automatic Data Anonymisation
30 days after a case closes, its documents and the requester's contact details are removed automatically, unless the case is on legal hold. You choose how long the case record itself is kept before it is deleted.
AI-Powered Redaction
AI suggests what to redact in PDF, Word, Excel, PowerPoint, image and email files. You review the suggestions before anything is released.
See What a Complete DSAR Response Looks Like
View our sample evidence pack with request intake, identity verification, redacted documents, and full audit trail — the kind of evidence regulators look for.
Transparent pricing for every organisation
All plans include AI redaction, secure request portal, case logs and automated DSAR workflow.
Compare the cost of handling DSARs by hand with SAR Portal: try the calculator with your own numbers.
- About 125 scanned pages/month
- Emails, Office and text files use the same AI allowance
- 1 DSAR case/month
- 2 GB document storage
- Public request portal
- OTP verification
- 1 user
- Role-based access (Admin, Case Manager, Reviewer, Read-only)
- Email support: reply within one business day
Best for: Retailers, local services, clinics, online sellers, freelancers.
Start Free Trial- Everything in Basic, plus:
- About 1,250 scanned pages/month
- Emails, Office and text files use the same AI allowance
- 5 cases/month
- 10 GB document storage
- 3 users
- Email support: reply within one business day
Best for: Multi-location, childcare, accountants, service companies.
Start Free Trial- Everything in Starter, plus:
- About 5,000 scanned pages/month
- Emails, Office and text files use the same AI allowance
- 25 cases/month
- 50 GB document storage
- 10 users
- Custom branding
- Historical case import
- Email support: reply within one business day
Best for: Mid-size companies, SaaS, regulated sectors, privacy teams.
Start Free Trial- Everything in Pro
- No monthly case cap
- 60,000 scanned pages a year, pooled, under a fair-use agreement
- Bulk ZIP archive processing: up to 5 GB or 50,000 files per job
- Custom email templates
- A named contact (one of our directors)
- Support reply within four business hours
- 99.5% monthly uptime commitment
Best for: Regulated industries, large organisations.
Contact SalesEvery free trial gives you Pro features for 14 days. No credit card required. Enterprise has no self-serve trial: contact us.
Start Your Free Trial Today
No credit card needed. Sign up in minutes. Personal email addresses get a quick manual check first.
Used by organisations in professional sports and financial services.